Introduction
We provide Document Management System (DMS) for digitalizing hardcopy documents.
What is Document Management System (DMS)?
A Document Management System (DMS) is a centralized document storage system on the network. It stores up scanned copies of printed documents or even soft copies of documents created from the computer without actual printing.
Why shoud I have a DMS?
Below are some of the advantages & benefits of DMS:
| Benefits | Benefits - EXPLAINED | |
|---|---|---|
| SHARE | documents are kept in a centralized location on the network (server) and everyones can share the documents depending on the privileges given to them. Also access your documents from outside your office with secure access. |  |
| BACKUP | rest at ease becuase you have a digital copy of your documents. In case you lost the real one, you can always print out the digital copy and have it certified. |  |
| SEARCH | it has a superb search functions that scans through every word of your softcopy documents. So you can now search for a particular word within documents. | |
| USER INTERFACE | DMS runs in web interface, so searching and viewing document details. | |
| TRANSACTION HISTORY | don't know whose deleting folders in your share drive? with DMS, every transaction be it document creation, deletion, or modification is recorded. So every user is accountable. | |
| PERMISSIONS | set which user can access which folder. User friendly permission control, any admin can do it. | |
| DOCUMENT DETAILS | Easily view document details like when it was created and what format it's in, etc. | |
| PREVIEW | Preview the document online straight away before downloading it from the DMS | |
| CHECK IN | Check out a document so that others cannot edit it, It's sort of like a locking mechanism to prevent confusion. Others can edit the document after you're done and have check in. |
- SHARE - documents are kept in a centralized location on the network (server) and everyones can share the documents depending on the privileges given to them. Also access your documents from outside your office with secure access.
- BACKUP - rest at ease becuase you have a digital copy of your documents. In case you lost the real one, you can always print out the digital copy and have it certified.
- SEARCH - it has a superb search functions that scans through every word of your softcopy documents. So you can now search for a particular word within documents.
- USER INTERFACE - DMS runs in web interface, so searching and viewing document details.
- TRANSACTION HISTORY - don't know whose deleting folders in your share drive? with DMS, every transaction be it document creation, deletion, or modification is recorded. So every user is accountable.
- PERMISSIONS - set which user can access which folder. User friendly permission control, any admin can do it..
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